Enterprise PDF Document Management: Share by Link (A Practical Guide)

Email attachments and chat uploads create copies everywhere. In a team setting, that usually leads to version confusion and weak control.

MaiPDF is built for sharing PDFs online via a link. (For image sharing, use Maiimg.)

A practical workflow

1. Upload the PDF
2. Set access controls (only if needed)
3. Generate a link / QR
4. Share
5. Update via “Replace File” (keep the same link)

flowchart TD
  A[Prepare PDF] --> B[Upload]
  B --> C[Set access controls]
  C --> D[Generate link or QR]
  D --> E[Share]
  E --> F[Replace File for updates]

Note: we don’t assume an “expiration date” setting exists.

Upload

Access controls (optional)

Share via link / QR

Update without changing the link

When the content changes, Replace File helps you publish a new version while keeping the same share URL.

Reference: https://sendpdfonline.com/article/replace-pdf-without-changing-link-zh