PDF Security: Set View Limits to Prevent Unauthorized Access

View limits are one of the fastest ways to reduce uncontrolled access after sharing.

Recommended secure baseline

• View limit: set based on recipient count
• Expiry: always set for non-permanent docs
• Download: off for sensitive materials
• Watermark: Visitor ID for critical files

Scenario templates

Sales/partner proposal

• View limit: medium
• Expiry: 7-14 days

Internal controlled circulation

• View limit: high
• Expiry: 30 days

Confidential or legal review

• View limit: low
• Expiry: 3-7 days
• Download: off

Workflow

1. Upload PDF.
2. Apply preset.
3. Share per audience segment.
4. Check open logs.
5. Revoke and reissue on abnormal activity.

Final takeaway

Security control should be template-driven. Teams follow simple presets more reliably than custom settings every time.