PDF Link Sharing: A Better Alternative to Email Attachments

Attachments are slow to manage, hard to revoke, and easy to forward. Controlled PDF links solve these problems with less friction.

Why links are operationally better

• One source of truth (no version confusion)
• Better mobile reading experience
• Easy revoke/expiry controls
• Cleaner distribution across email/chat/web

Migration pattern for teams

1. Keep attachments for fallback only.
2. Make links the default in outbound messages.
3. Add expiry + view-limit presets by document type.
4. Train teams on one-page sharing checklist.

Template by use case

• Public info: download on, long expiry
• Client review: download off, medium expiry
• Confidential: download off, short expiry, watermark on

Final takeaway

Switching from attachments to controlled links improves speed and security at the same time, with less operational overhead.