Share PDFs as Links, Not Attachments: A Modern Approach to Document Sharing 
Share PDFs as Links, Not Attachments: A Modern Approach to Document Sharing
Attachment-based sharing breaks at scale. Link-based sharing is cleaner for both senders and recipients.
Why Links Usually Win
- No mailbox size limits.
- One source of truth instead of many copies.
- Easier access policy control (expiry, view limits).
- Cleaner analytics through open statistics.
Link-Sharing Workflow
- Upload PDF and generate share link.
- Configure policy before sending.
- Share link/QR in the right channel.
- Follow up by open activity and close stale links.
When Attachments Still Make Sense
- Recipient environment blocks external links.
- Legal workflow requires immutable local copy exchange.
- Temporary emergency fallback.
Practical Tips
- Keep one link per audience segment.
- Include expiry note in the message.
- Avoid mixing old and new links in one thread.
Bottom Line
For most business distribution, link-first sharing is faster, clearer, and easier to control than attachments.